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Special Notary Ex-Officio

(under Goa Succession, Special Notaries and Inventory Proceedings Act, 2012)
Not the same as Notaries under Notaries Act, 1952 (Central Act LIII of 1952)

Preliminary
The Civil Registrar-cum-Sub Registrar acts as Special Notary (Ex-Officio) and their role, duties and responsibilities are governed by the Goa Succession, Special Notaries and Inventory Proceedings Act, 2012. As a Special Notary (Ex-Officio) they deal with recording of Public documents connected with the characteristic personal law in force in State of Goa. Such work normally is done at the level of Courts or High Court in rest of India. Drawing of wills and Deeds Instruments commonly drawn by Special Notary (Ex-Officio) are Wills, Declaration of Succession, Renunciation of inheritance, Ante-nuptial contracts, Adoptions, legitimation and similar.

(1) The parties have to take advance appointment with the Special Notary Ex-Officio (Civil Registrar-Cum-Sub-Registrar) after getting scrutinized documents like draft of deed, birth/death certificates, marriage certificates, etc.
(2) On the appointed day, the parties have to be present along with the number of witnesses, translator, if any, and the data and documents required for this work.
(3) The parties may either convey orally their desire or bring a draft preferably prepared by their Lawyer mentioning the details and data to be included in the will or Deed.
(4) The documents should preferably be got verified in advance for inaccuracies and the proper number of witnesses, declarants, etc., should be brought to the office who are to wait till the whole writing work is concluded, the documents read and their signatures taken.
(5) The line of Succession (in case of Deed of Declaration of Succession as per personal law in force in the State of Goa) should be verified in advance by making available all the details about the lineage from the deceased, exact dates of births, sequence of deaths and production of documents, accurate in all respects.

Certified Copies:
(1) For getting certified copies an application should be made with details of Deed/Will registered and accompanied with Notarial Stamp of Rs.30/-and requisite fees.
(2) On the appointed day, the applicant or his nominee/authority holder should collect the same at the Office.
(3) Fees approximately Rs.10/- per page (per side).

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